Privacy Policy

Last Updated: 28th December 2023

This Privacy Policy for Centralasiengrupperna (“we”, “us”, or “our”) describes how and why we might collect, store, and/or share (“process”) your personal data.

Reading this Privacy Policy will help you understand your privacy rights and choices. Please contact us via [email protected] if you have any questions or comments regarding our Privacy Policy. 

1. What is Personal Data?

In the context of the GDPR, Personal Data is defined as any information relating to an identified or identifiable natural person. An identifiable natural person is someone who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier, or other factors.

2. How do we handle personal data?

We are responsible for handling the personal data provided to us or collected by us. We ensure that the processing of personal data complies with applicable legislation, including the GDPR and other applicable Swedish data protection legislation.

3. What Personal Data do we collect? 

You may be able to use our website without providing us with any data. There may be a request for data about you on some pages, for example, when you register to receive our newsletter, fill in contact forms or the like. 

We collect personal information that you voluntarily provide to us when you use our website, express an interest in obtaining information about us, or otherwise when you engage with us. All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information. The personal information that we collect depends on the context of your interactions with us, the choices you make, and the features you use. The personal information we collect may include the following: 

  • Email addresses
  • Names 

​​We may collect information that you voluntarily provide to us when reporting instances of corruption or unethical behavior encountered with our services or employees. This information could include specific details about the nature of the issue or concern. When submitting a report, you have the option to provide your contact details, such as an email address. This is entirely voluntary and not a requirement for submitting a report. If you choose to provide your contact details, they will be used exclusively for communications related to your report and not for any other purposes. We ensure that any personal data collected, apart from the contact details you may provide, will be anonymized and not identifiable to you.

4. In what contexts do we collect personal data?

We treat your Personal Data with respect and solely for purposes compatible with our organization’s activities and values.

We process personal data to conduct our operations. Specifically, this means:

  • Communicating with individuals
  • Administering memberships or donations
  • Responding to inquiries and related matters

Personal data is primarily collected in the following contexts:

  • When expressing interest in subscribing to our newsletters or during other email communications with us
  • When filling in our contact forms
  • During donation process
  • During membership registration 
  • When signing up for our events

5. Cookies

Our website uses cookies, which are small files stored on your computer’s hard drive to collect personal information. Most Web browsers are set to accept cookies by default. You may choose to refuse cookies, but this may affect the functionality of the website. The cookies used on the website do not contain personal data; they are used solely to enhance the experience for visitors. In addition to the cookies created by us, cookies may be created by other services, such as YouTube and Issuu, which we use on our websites (third-party cookies).

6. Statistics

We track the number of visitors to The collected statistics are solely managed by Centralasiengrupperna’s staff. The statistics are analyzed to improve our operations and are not shared with third parties for marketing or similar purposes.

7. What personal data do we share and why?

Service Providers: We may disclose your information to trusted third-party service providers who assist us in providing our Services. These entities may include payment processors and IT service providers. For instance, when subscribing to our newsletter, your email address may be shared with the provider of the system we use for email dispatch. We enter into agreements with these third parties to ensure that they handle your information securely and in accordance with applicable privacy laws and regulations. 

Legal Compliance: We may disclose your information if required to do so by law, regulation, or legal process, including to respond to a subpoena, court order, or government request. We may also disclose your information to exercise or defend our legal rights or to protect the rights, property, or safety of our users, employees, or others.

8. Storage of personal data

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

When we have no ongoing legitimate need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

We regularly review our data retention practices to ensure that we only retain personal information for as long as necessary. If you have any questions about our data retention practices or wish to request the deletion of your personal information, please contact us using the contact details provided in the “Contact Us” section of this Privacy Policy. Please note that certain legal or regulatory requirements may require us to retain your personal information for a longer period of time. In such cases, we will ensure that your personal information is protected in accordance with this Privacy Policy and applicable laws.

9. Your Rights as a Data Subject

You have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; (v) right to receive a record of processing activities. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the “Contact Us” section below. We will consider and act upon any request in accordance with applicable data protection laws. 

If we rely on your consent to process your personal information, you have the right to withdraw this consent at any time by contacting us or updating your preferences. Please note however that this will not affect the lawfulness of the processing before its withdrawal nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

You can unsubscribe from our newsletters at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us using the details provided in the section “Contact Us” below. You will then be removed from our communication lists. However, we may still communicate with you — for example to respond to your inquiries or for other non-marketing purposes.

10. Changes to this Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated ‘Revised’ date and the updated version will be effective as soon as it is accessible. We encourage you to review this Privacy Policy frequently to be informed of how we are processing your information.

11. Contact Us

If you have questions or comments about this Privacy Policy, you may contact us via email at [email protected]. Alternatively, you may contact us by post to the following address: Djäknegatan 23, 21135 Malmö, Sweden

If still unsatisfied, you may contact the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten).